Compliance Announcement 2019/2020 Programme cycle:

Unannounced compliance visits are commencing on ECCE and the Transitional targeted childcare programmes.

Visits will continue for the duration of the programme cycles. Note: Services operating ECCE only sessions will not be visited outside of the ECCE programme cycle. 

As previously, the compliance process will involve a series of standardised on-site checks aimed at ensuring adherence with certain programme rules and contract conditions as set out by the Department of Children & Youth Affairs (DCYA). Attendance records will be reviewed as a priority during compliance visits.

To ensure compliance with each programme’s requirements, services must familiarise themselves with the following:

  • Relevant programme Funding Agreements
  • DCYA Rules for ECCE programme
  • Transitional Rules for DCYA Targeted Childcare Programmes (including Attendance record rules and Appendix 2 “Good Practice Guide – Attendance records”)
  • PIP “How to” Guides
  • Announcements available on the PIP Portal (and Pobal and DCYA websites).   

Compliance visits will comprise checks on records held on site in respect of the following Early Years Programmes i.e.  

  • Free Pre-school Year in Early Childhood Care and Education (ECCE) Programme
  • Community Childcare Subvention Plus (CCSP) (Including Universal Subsidy (CCSU))
  • Community Childcare Subvention Resettlement (CCSR)
  • Community Childcare Subvention Resettlement (Transitional) (CCSR(T))
  • Training and Employment Childcare (TEC)  

It is advised that services prepare for an unannounced compliance visit by collating relevant information for review e.g. in a Compliance Folder/File which can be made readily available to the Visit Officer on arrival. This will ensure minimum disruption and expedite the compliance visit. It is acknowledged that some services file their records in alternative ways which is acceptable, but it should be noted that records must be available to enable the Visit Officer to complete the compliance visit in a reasonable timescale. In this regard we request that the person in charge on site has access to the Compliance Folder / records in the event of an unannounced visit. Please only maintain compliance related information in the Compliance Folder.

To read more, please click here.

This cycle, a new Compliance Guide for Service Providers (Nov 2019) (1) is available. This document describes the compliance visit process in relation to the ECCE and Transitional programmes as outlined above and provides guidance and assistance to service providers when preparing for a compliance visit. The Compliance Guide for Service Providers includes as Appendix 1 – Compliance Checklist for Service Providers for the 2019/2020 cycle, to assist services in collating the relevant information to meet compliance requirements.  Please note that this checklist contains a separate section for each of the Early Years programmes. In addition, Appendix 2- Compliance Categorisations, includes the compliance categories assigned for each programme reviewed at a visit i.e. Compliant, Minor non-compliant, Moderate non-compliant and Major non-compliant.  Further detail of the possible issues identified under each of the non-compliant categorisations per programme is also included in this Appendix.  

Following the commencement of the National Childcare Scheme (NCS), to accommodate service providers in meeting PIP registration updating responsibilities, in line with the relevant DCYA programme rules, there are “proposed dates” for CCSP ‘Saver Management’ windows in the 2019/2020 cycle. These were previously included in a PIP announcement dated 30/09/19 “CCSP and TEC closing dates”. Please note the dates for the “Saver Management” windows are subject to change – refer to PIP Announcements for updates.

A further update will be issued in advance of checks commencing on the new National Childcare Scheme (NCS). It is important that all relevant information is maintained from the commencement of registrations under this scheme.

Managing Better Guides 2018

Managing Better Guides

Sean Canney T.D, Minister of State for Community Development, Natural Resources and Digital Development joined Pobal today to formally launch the ‘Managing Better Guides’. The online resources were designed and produced by Pobal to support and assist boards and committees within the community, voluntary and not-for-profit sector to achieve high standards of decision-making, accountability and transparency.

Originally published in 2011, the series of three guides have been updated in 2018 to reflect recent changes in the governance landscape. Available as an online resource from Pobal the Managing Better Guides include detailed information in regards to; good governance, financial management, and human resources. The guides also provide useful information and direction for voluntary boards and management committees who are responsible for ensuring that not-for-profit organisations deliver on their objectives, are well managed and produce positive outcomes for communities and individuals.

To read more, please click here.

Speaking at the launch of the Pobal ‘Managing Better Series of Guides’ Minister Sean Canney said:

“Pobal works in partnership across Government to support inclusive and sustainable communities throughout Ireland. I am delighted to launch the Managing Better Guides today that will help groups in the community, voluntary and not-for-profit sectors to achieve high standards of decision-making, accountability and transparency.  The guides provided by Pobal will help these groups to help the wider community.”

Following the launch of the Managing Better Guides, Denis Leamy, CEO of Pobal explained:

“In recent years, the regulatory environment in Ireland relating to corporate governance in the community, voluntary and not-for-profit sector has changed significantly. While the focus on enhanced accountability and transparency is to be welcomed, there is also a need to recognise that those who volunteer their time as board members, and those who work in the sector, need guidance and support so that boards and management committees understand their statutory obligations and achieve good practice.

Pobal has a broad role that includes promoting quality enhancement and governance. We are committed to supporting local and national organisations in their delivery of government-funded services and strive to be responsive to the needs and requirements of organisations working in towns and communities nationwide.

The Pobal’s ‘Managing Better Guides’ are an innovative response to enhance quality and improve approaches to governance, seeking to support boards and management committees within the community, voluntary and not-for-profit sectors to understand the wider legal environment around good governance, while also offering guidance in how to effect good governance in practice.”

Based on best practice, the guides have been written to assist organisations in achieving high standards of decision-making, accountability and transparency, both in the context of the communities they seek to support, and in the context of meeting statutory and legal requirements.

Pobal’s Managing Better Guides are available here.